• Reoccurring Events/Meetings
      • For the same event: Please add additional dates, locations, and times to the same booking
        • This will save time and prevent answering questions repeatedly
    • Setup Time
      • All events that request equipment will need 2 hours of setup time
        • The scheduling office will add the setup time
          • Just keep in mind if your event requires equipment, you will need a minimum of 2 hours of setup time before your event can start
          • Events needing catering, stages, floor matting, etc. will require additional setup time
    • Setup/Take Down Times
      • Scheduling enters the setup and take down times
      • Scheduling reviews approvals and notes on all events
      • Scheduling reviews equipment requested
      • Scheduling contacts clients with questions about setups or resources via email and or phone calls.
      • Scheduling confirms events and emails confirmations to clients
    • The scheduling office will deny events if:
      • Three days before the start of the event, Student Leadership and Development hasn't approved the event in Mazevo
      • If the scheduling office has sent out several emails and phone calls to confirm details and clarify any issues have not heard back from the client in a timely manner
      • The Location Approver denies the use of the space
        • Some locations require additional approvals: Housing spaces, Athletic spaces, high-end conference rooms, and some auditoriums. 
          • If an approver denies the location, The Scheduling Team will email the client and help them find a different location.
    • Requested Spaces are not Guaranteed
    • If the space is not available, the scheduling office will help find alternative locations
    • An event is not finalized or approved to happen until a confirmation email is received
    • Contact the Event Scheduling Office for confirmation
    • Food is not allowed in classrooms (no exceptions)
    • First 2 weeks of Fall and Spring Semesters classrooms are available AFTER 10pm ONLY (no exceptions)
      • First 2 weeks of Fall and Spring Semesters classrooms are available all day on weekends 
    • All events and changes need to be in the Mazevo system within 3 business days
      • Any event requests or changes to any events within 3 business days is considered last minute and we cannot accommodate last minute requests and changes
      • If you would like to request an exception to the 3 Day Policy and or to the Last Minute Changes Policy please email the scheduling office: scheduling.ces@lmu.edu
    • Events/meetings can not happen during Winter Break, Spring Break, Summer Semester, & Holidays
    • Any events/meetings submitted during these times will be denied
    • Special reminders:
        • Certain spaces need the furniture moved by The Student Worker Program (SWP)
        • RSO's are responsible for scheduling the SWP 
          • Locations SWP is required:
            • BRC Courts 1 and 2 (requires matting to be placed on the floor before any equipment can be placed)
                • Fees apply for the cost of matting
                • Additional time is needed for matting
            • HFP Outside Patio
            • UNH Villages
        • Please visit the SWP site for more information: Student Worker Program

     

    • RSO's are allowed to book the following locations (permitting location availability)

     

    Building Room Room Type
    Most Buildings Classrooms General Classroom
    Bird Nest The Mbongi Spot General Purpose
    Bruce Featherston Life Sciences (FEA) FEA 1st Floor Atrium General Purpose
    Bruce Featherston Life Sciences (FEA) FEA 2nd Floor Atrium General Purpose
    Bruce Featherston Life Sciences (FEA) FEA 3rd Floor Atrium General Purpose
    Burns Building (BUR) BUR 125 (Murphy Recital Hall) Auditorium
    Burns Rec Center (BRC) BRC Backcourt General Purpose
    Burns Rec Center (BRC) BRC Court 1 (West) General Purpose
    Burns Rec Center (BRC) BRC Court 2 (East) General Purpose
    Burns Rec Center (BRC) BRC Lobby General Purpose
    Burns Rec Center (BRC) BRC Pool Deck General Purpose
    Burns Rec Center (BRC) BRC Pool Lane #01 General Purpose
    Burns Rec Center (BRC) BRC Pool Lane #02 General Purpose
    Burns Rec Center (BRC) BRC Pool Lane #03 General Purpose
    Burns Rec Center (BRC) BRC Pool Lane #04 General Purpose
    Burns Rec Center (BRC) BRC Pool Lane #05 General Purpose
    Burns Rec Center (BRC) BRC Pool Lane #06 General Purpose
    Burns Rec Center (BRC) BRC Pool Lane #07 General Purpose
    Burns Rec Center (BRC) BRC Pool Lane #08 General Purpose
    Burns Rec Center (BRC) BRC Pool Lane #09 General Purpose
    Burns Rec Center (BRC) BRC Pool Lane #10 General Purpose
    Burns Rec Center (BRC) BRC Pool Lane #11 General Purpose
    Burns Rec Center (BRC) BRC Pool Lane #12 General Purpose
    Burns Rec Center (BRC) BRC Pool Lane #13 General Purpose
    Burns Rec Center (BRC) BRC Pool Lane #14 General Purpose
    Burns Rec Center (BRC) BRC Pool Lane #15 General Purpose
    Burns Rec Center (BRC) BRC Pool Lane #16 General Purpose
    Burns Rec Center (BRC) BRC Pool Lane #17 General Purpose
    Burns Rec Center (BRC) BRC Pool Picnic Area General Purpose
    Burns Rec Center (BRC) BRC Pool Shallow End General Purpose
    Communication Arts Building (COM) COM Arts Lobby General Purpose
    Foley (FOL) Foley 3rd Floor Patio General Purpose
    Foley (FOL) Foley Lobby General Purpose
    Hilton (HIL) HIL 100 Auditorium
    Hilton (HIL) HIL 102 Conference
    Hilton (HIL) Hilton 3rd Floor Foyer General Purpose
    Hilton (HIL) Hilton Atrium General Purpose
    Hilton (HIL) Hilton Lobby General Purpose
    Malone (MAL) MAL 112  Conference
    Malone (MAL) MAL 306 Conference
    Malone (MAL) MAL 460C (The Hill) Conference
    Malone (MAL) MAL Lobby General Purpose
    Malone (MAL) MAL 455 (Boardroom) Meeting
    Malone (MAL) The Living Room Meeting
    Outdoor Space Alumni Mall General Purpose
    Outdoor Space Alumni Mall Crossroads General Purpose
    Outdoor Space Alumni Mall Flagpoles General Purpose
    Outdoor Space Arc of Time General Purpose
    Outdoor Space Bell Tower Garden General Purpose
    Outdoor Space Boschetto Family Terrace General Purpose
    Outdoor Space BRC Atrium General Purpose
    Outdoor Space C-Lion Patio General Purpose
    Outdoor Space DES/ROS Quad General Purpose
    Outdoor Space Drollinger Field  General Purpose
    Outdoor Space Drollinger Stage w/ Lawton Plaza General Purpose
    Outdoor Space Dunning Courtyard General Purpose
    Outdoor Space Foley Lawn General Purpose
    Outdoor Space Foley Pond General Purpose
    Outdoor Space Founders Pavilion General Purpose
    Outdoor Space Grotto General Purpose
    Outdoor Space HAN Quad General Purpose
    Outdoor Space Hannon Courtyard General Purpose
    Outdoor Space Hearrean Plaza General Purpose
    Outdoor Space HFP Outside Patio General Purpose
    Outdoor Space Interfaith Peace Garden General Purpose
    Outdoor Space Kelly Grass Area General Purpose
    Outdoor Space Lawton Event Plaza General Purpose
    Outdoor Space Lawton Palm Walk #01 General Purpose
    Outdoor Space Lawton Palm Walk #02 General Purpose
    Outdoor Space Lawton Palm Walk #03 General Purpose
    Outdoor Space Lawton Palm Walk #04 General Purpose
    Outdoor Space Lawton Palm Walk #05 General Purpose
    Outdoor Space Lawton Palm Walk #06 General Purpose
    Outdoor Space Lawton Palm Walk #07 General Purpose
    Outdoor Space Lawton Palm Walk #08 General Purpose
    Outdoor Space Lawton Palm Walk #09 General Purpose
    Outdoor Space Lion Community Garden General Purpose
    Outdoor Space LVY4 Courtyard General Purpose
    Outdoor Space LVY5 Courtyard General Purpose
    Outdoor Space LVY6 BBQ Area General Purpose
    Outdoor Space LVY6 Courtyard General Purpose
    Outdoor Space MCC Patio General Purpose
    Outdoor Space MCC/RAI Quad General Purpose
    Outdoor Space MCK Quad General Purpose
    Outdoor Space North Quad General Purpose
    Outdoor Space OMA Bluff General Purpose
    Outdoor Space OMA Grass General Purpose
    Outdoor Space PER Quad General Purpose
    Outdoor Space PNH Quad General Purpose
    Outdoor Space PSA Quad General Purpose
    Outdoor Space Regents Grass General Purpose
    Outdoor Space Regents Terrace General Purpose
    Outdoor Space Rose Hills Terrace General Purpose
    Outdoor Space Sand Volleyball Court General Purpose
    Outdoor Space Sculpture Garden General Purpose
    Outdoor Space Sork Terrace General Purpose
    Outdoor Space STR Grass General Purpose
    Outdoor Space STR West Grass General Purpose
    Outdoor Space Sunken Garden East General Purpose
    Outdoor Space Sunken Garden West General Purpose
    Outdoor Space Sunken Gardens General Purpose
    Outdoor Space Tenderich Basketball Court General Purpose
    Outdoor Space Tongva Memorial  General Purpose
    Outdoor Space UNH Flagpoles General Purpose
    Outdoor Space UNH Shea Terrace General Purpose
    Outdoor Space WHE Quad General Purpose
    Outdoor Space WHH Donor Lawn General Purpose
    Outdoor Space WHH Entrance General Purpose
    Outdoor Space WHH West Plaza General Purpose
    Outdoor Space XAV Lawn General Purpose
    Pereira Hall (PER) PER 120 General Purpose
    Playa Vista Campus (PVC) PVC 216 General Purpose
    Playa Vista Campus (PVC) PVC 268 General Purpose
    Playa Vista Campus (PVC) PVC 281 General Purpose
    Playa Vista Campus (PVC) PVC 204 Meeting
    Playa Vista Campus (PVC) PVC 205 Meeting
    Residence Halls DRS 1st Floor Lobby/Lounge General Purpose
    St. Robert's Hall (STR) STR Auditorium Auditorium
    University Hall (UNH) UNH 1000 Auditorium
    University Hall (UNH) ECC 1857 Conference
    University Hall (UNH) UNH 2944 Conference
    University Hall (UNH) UNH 4820 Conference
    University Hall (UNH) UNH Roski Conference
    University Hall (UNH) Crimson Lion Patio General Purpose
    University Hall (UNH) Front Gate General Purpose
    University Hall (UNH) UNH 1353 General Purpose
    University Hall (UNH) UNH 1768 General Purpose
    University Hall (UNH) UNH 2500 Patio General Purpose
    University Hall (UNH) UNH 3500 Patio General Purpose
    University Hall (UNH) UNH 4500 Patio General Purpose
    University Hall (UNH) UNH 4th Floor Entrance General Purpose
    University Hall (UNH) UNH East Atrium General Purpose
    University Hall (UNH) UNH East Central Atrium General Purpose
    University Hall (UNH) UNH LeVecke Bridge General Purpose
    University Hall (UNH) UNH Pelissier Patio General Purpose
    University Hall (UNH) UNH Roski Servery General Purpose
    University Hall (UNH) UNH Skyway, 3rd Floor General Purpose
    University Hall (UNH) UNH Skyway, 4th Floor General Purpose
    University Hall (UNH) UNH Village, Economics General Purpose
    University Hall (UNH) UNH Village, English General Purpose
    University Hall (UNH) UNH Village, History 1 & 2 General Purpose
    University Hall (UNH) UNH Village, Modern Languages General Purpose
    University Hall (UNH) UNH Village, Philosophy General Purpose
    University Hall (UNH) UNH Village, Political Science General Purpose
    University Hall (UNH) UNH Village, Psychology General Purpose
    University Hall (UNH) UNH Village, Sociology General Purpose
    University Hall (UNH) UNH Village, Theology General Purpose
    University Hall (UNH) UNH West Atrium General Purpose
    University Hall (UNH) UNH West Central Atrium General Purpose
    University Hall (UNH) UNH 3999 (McIntosh) Meeting
    Von Der Ahe Building (VDA) VDA 190 Conference
    Von Der Ahe Building (VDA) VDA 241 Conference
    Von Der Ahe Building (VDA) VDA 2nd Floor Foyer General Purpose
    Von Der Ahe Building (VDA) VDA Basement Commons General Purpose
    Von Der Ahe Building (VDA) VDA Front Entryway General Purpose
    Von Der Ahe Building (VDA) VDA 101 Meeting
    Von Der Ahe Building (VDA) VDA 119 Meeting
  • Catering:

    • All events containing food/beverage MUST be catered through Sodexo: 310-338-1818 or loyolamarymountcatering.usa@sodexo.com. Sodexo approval MUST be obtained, in writing, for external catering or food brought to campus for events.
    • All requests for Event Managers are done when an event is submitted in Mazevo
    • Not all events require or will qualify for an Event Manager  
      • Requesting an Event Manager does not guarantee you will have one
      • To qualify for an Event Manager your event needs to meet two or more of the following qualifications:
        • University President in attendance and/or speaking
        • Spans multiple consecutive days
        • Three or more event venue (non-classroom) reservations
        • Complex set-ups that require diagrams
        • Third party vendors/rentals, including food trucks
        • Multiple catering orders or set-ups
        • Hosted by or for high-level University departments
        • 500+ guests
        • Political Affiliation
        • Televised / Media Present
        • Open Flames
        • Large Generators
        • Tents over 700 square feet
        • Large Carnivals Items (rides or cooking)
  • If rain or difficult weather is forecasted, the Scheduling Office will email groups about their events with the options to stay outside, cancel the event, or switch to an indoor venue (permitting space availability). The Scheduling Office has the right to cancel outdoor events for severe weather conditions. 

  • For further details, please visit the Student and Leadership website

  • What does Mazevo mean?

    • Mazevo is a Greek word that means gather

    What is Mazevo?

    • Mazevo is LMU's Event Scheduling Office system.