Frequently Asked Questions

What is Propel LMU?
Propel LMU is the name of the multi-year project that is responsible for the selection and implementation of new software for the university’s HR and financial processes.

Propel LMU is divided into two phases:

  • Procurement (2019): Convene cross-sectional committees of administrative and academic leaders; gather stakeholder needs from subject matter experts across the university; issue a request for proposal (RFP) for software vendors; select software platform.
  • Implementation (2020 – 2021): Develop a platform specific to LMU functions and capabilities; conduct six months of comprehensive testing prior to June 2021 launch.


Why now? 
The existing software used by LMU HR and Finance was first implemented in 1998, and will be phased out in 2020. As a result, the selection and implementation of a new system is compulsory, and could not be delayed until a later date. 


What software was selected and why?
After an exhaustive RFP process, Workday was selected as the comprehensive platform best suited to LMU's HR and financial needs. Feedback from the LMU community about Workday was decisively positive, highlighting a user-friendly interface that is adeptly suited to the demands and workflows of LMU's HR and Finance departments in today's digital age. The platform is equally desktop and mobile-friendly, and students, staff, and faculty will be able to access their benefits and conduct university business from any device, anywhere, anytime. 

Workday was also the first true cloud application built for higher education, and its ease of use is touted by other university clients, including Georgetown, University of San Francisco, Santa Clara University, St. Louis University, and Fairfield University.  


How long will this project take?
The implementation of Workday as LMU’s new HR and financial management system is expected to be completed in June 2021.


How will the change impact me and my department?
The Workday system will manage HR and financial processes across the university.

  • Human Resources: Pay and benefits will be fully migrated to the new system. Staff and faculty will be able to view pay stubs, manage vacation and sick leave accruals and requests, and all other functions associated with employment at LMU.
  • Finance: All financial processes will be managed via the Workday platform, including expenditures and reimbursements, payroll and W2s, and business forms. 
  • Academic processes: Workday will streamline academic processes like research grant management and administration, student employee hiring and management, faculty recruitment and hiring, and academic program financial management and planning.  

While we recognize that all change requires some adaptation, one of the primary reasons for selecting Workday was its renowned ease of use. It is our hope that the user experience and intuitive platform will help minimize any learning curve associated with transition to the new system.  

 

How did LMU determine what is needed in the new system? 
Prior to the start of the RFP process, Moran Technology Consulting conducted 20 workshops over several weeks, with 70 subject matter experts from across campus. The goal was two-fold: to understand current pain points, and learn what changes to business processes these university leaders would like to see in the future. These findings were incorporated into the base requirements of the RFP, to better qualify how potential vendors could support LMU requirements.


Where can I go with questions?

Please email propel@lmu.edu with any general questions/suggestions about the project.