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Conference Services

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Plan a Conference

First Step
The first step to hosting your event on the LMU campus is to provide Conference Services  with a letter of intent.  The letter of intent should include the following information:

• Summary and goals of event
• Proposed dates
• Meal requirements
• Housing requirements
• Meeting space needs 

Feel free to use our Meeting Planner's Checklist to assist you with the next steps.

PLEASE NOTE: Each new group who visits our campus must be approved by the university administration to ensure it supports the mission of the university.  Please send your Letter of Intent via email to conference@lmu.edu or fill out the online Information Request Form.

Conference Requirements
Each group wishing to host their conference on the LMU campus will need to provide Conference Services with the following information:
•  Signed contract
•  Certificate of  Insurance
•  Payment or deposit for services rendered
•  Dining Services Guarantee

Contract
A signed contract must be on file prior to each event.  Events are not confirmed until the group contact and the LMU representative have signed the contract.

Certificate of Insurance
A Certificate of Insurance naming Loyola Marymount University as additional insured on both Public Liability and Property Damage coverage in the amount of $3,000,000.00 combined single limit each occurrence and in the aggregate where applicable will need to be supplied to the Conference Services office 45 days prior to your conference.

Payment
A 25% deposit of estimated costs is due with the signed contract.  An additional 50% of estimated costs is due two weeks prior to arrival.  Final payment is due 30 days after departure.

We accept payments in the form of checks or credit cards (Visa and MasterCard only).  Please make checks payable to “Loyola Marymount University” and mail to the following address:

Loyola Marymount University
Conference Services
1 LMU Drive, MS 8150
Los Angeles, CA  90045

If you are paying by Visa or MasterCard, please contact our office.

Dining Services
Sodexo Dining Services is the exclusive caterer to LMU.   All food and beverage must be supplied by Sodexo.  For catered needs, please contact Sodexo directly at 310-338-1818.  All billing will still be issued through the Conference Services office.  Arrangements for the summer dining center (buffet-style) will be made directly with the Conference Services office.