Plan a Conference

The initial step to hosting your conference on the LMU campus is to submit an inquiry. You can send us an email ( or call our office at 310.338.1878, option 4 to speak to a Conference & Event Services staff member.

All conferences are subject to university approval. The following required information will be requested:

  • Description and website of your organization
  • Summary and goals of the conference
  • Past itineraries
  • Three (3) references from past Universities

Conference Requirements

Below is the projected timeline of required forms and information due prior to your arrival date.

6-12 Months Out

  • Provide LMU Event Manager with preliminary program schedule
  • Submit your preliminary event order (schedule of events and set-up requirements) to your Event Manager for review
  • Review facility rules & regulations
  • Submit signed contract and 30% non-refundable deposit as listed on contract 30 days after received
  • Schedule a site visit/planning meeting with your LMU Event Manager
  • Provide anticipated number of commuters for meal cards

3-6 Months Out

  • Contact LMU's on-campus caterer, Sodexo, for any catering for your conference 310.338.1818
  • Complete site visit/planning meeting

45 Business Days Prior to Arrival

  • Room Guarantee Form due
  • Schedule housing check-in and registration date and time
  • Submit list of early and late arrivals for LMU approval

30 Business Days Prior to Arrival

  • Certificate of Insurance due
  • Final itinerary due
  • Meeting room schedule
  • Equipment needs for scheduled events
  • Audio Visual needs
  • Event diagrams

14 Business Days Prior to Arrival

  • 70% prepayment of estimated costs due
  • Meal Guarantee Form due
  • Schedule linen exchange dates (if applicable)
  • Set up pre-conference meeting with Event Manager and summer RA (if needed/required)

3 Business Days Prior to Arrival

  • Housing Assignment List due
  • Commuter Roster due
  • Submit a list of authorized signatures
  • LMU Emergency Alert Sign Up

Payment Information

We accept payments in the form of checks or credit cards (Visa and MasterCard only). Please make checks payable to "Loyola Marymount University" and mail to the following address:

Loyola Marymount University
Conference & Event Services
1 LMU Drive, MS 8150
Los Angeles, CA 90045

If you are paying by Visa or MasterCard, please contact our office at 310.338.1878, option 4.