Parking Event Support
The Department of Parking and Transportation supports campus events in various capacities related to parking and traffic. Events will be accommodated on a first come, first serve basis depending on the academic calendar, predicted demand for parking and available resources. While we will work with you or your event coordinator to maximize the event's success, not every event can be guaranteed parking support or our ability to support it in-house. To maximize your event's success, we require at least 2 weeks lead time at a minimum when requesting personnel services such as traffic control, valet, space block-offs or any service with additional staff.
For tracking purposes, all requests are required to be accommodated by a request form.
Forms designed for frequent requestors of coupon codes and space block-offs. Pre-approval is preferred.
This form is designed for simple coupon code requests only. Pre-approved delegates or requests with confirmed Senior Vice President or Dean approval preferred.
This form is designed for simple space block-off requests only. Pre-approved delegates or requests with confirmed Senior Vice President or Dean approval preferred.
This form is designed for simple sign support requests only.
This form allows you to request valet, traffic control, parking attendants and other labor.
Parking support request form for all other inquiries.
Right to Charge for Traffic Control
Events that either turn down traffic support or fail to schedule adequate traffic support will be charged $30 an hour for each hour parking personnel are required to accommodate your event's traffic needs. We strongly encourage any event planner who is unsure if their event will require traffic support to contact the Parking and Transportation Office.
Parking and Transportation provides generic event directional signage and holders. Events requesting custom signs must provide all signage to the Parking Office at least 1 day in advance of the event's start date for prep and placement. Signage delivered the day is not guaranteed to be placed. Signage should be printed to the following specs:
• Width = 26"
• Height = 29"
Signage should be laminated and the design shared with the Parking Event's Team before placing any orders. The Parking Department may suggest revisions or changes and has the right to refuse the placement of signage at its sole discretion. Orders can be placed with the Campus's Digital Graphics Office at email@example.com or by calling extension 82730.
Validation and Space Block-Off Approval
Using University funds to validate parking or reserve a parking space requires advanced permission from the area's Senior Vice President or Dean. Delegates may be assigned, through a written request to firstname.lastname@example.org, to approve budget transfers regarding validations and blocko-offs on behalf of their Senior Vice President or Dean. A validation is any method for covering the cost of parking of another during permit enforcement hours, including the use of an employee's University P-Card. Examples of validations include:
• Coupon Codes
• Advanced Permit Purchases
• Pay Station or Parkmobile Purchases on Behalf of Another
• Blocked Spaces (cost of daily parking included with a reserved space)
Certain restrictions and prerequisites apply. See below for specific details.
Other Types of Support
In addition to the above listed items, the Parking and Transportation Office can assist your event with a variety of services at an additional cost. Please complete the Full Event Intake Form to begin.
Examples of other types of support:
• Traffic Control
• Valet Services
• Greeters and Cashiers